Ascot Racecourse has a proud reputation for having hosted some of the most prestigious corporations in the world. From an executive meeting to a magnificent presentation, you will be accommodated in style. Whether configured as a Theatre, Classroom or Boardroom, the Ascot conference venues have everything an important event needs.
Following a £200 million redevelopment of the racecourse, outstanding architectural detail and 21st Century technology allow you the freedom and flexibility to realise the most complex event requirements. With the annual racing calendar accounting for just 25 days per year, there is ample opportunity to make use of the magnificent rooms, stunning views, private roof terraces and breathtaking galleria for a wealth of corporate events and private occasions.
Ascot as a venue has the ability to be the perfect answer for events of all sizes, from the smallest gathering to a grand occasion. They can host conference and training events from 2 people to 3,000 with 300 meeting and dining rooms, including 270 private boxes (2-36 people) all with state-of-the-art facilities including wireless technology.
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Exclusive tables of 10 or shared tables for smaller groups
Superb three course meal
Coffee and mince pies
Live music from Candy Apple Blue
Live resident DJ
Extensive onsite parking
Royal Ascot is not only a national institution but the centrepiece of the British social calendar.
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Sandringham Restaurant Package - Prices from £330 plus vat (selling fast)
Shared tables of 10 guests
Pimm’s No. 1 reception or a Sandringham Cocktail
Three course lunch
Selection of fine wines and liqueurs
Complimentary beer, wine, spirits and soft drinks throughout the day
One car park label per couple
Introducing the exciting new 5th Floor Restaurant at Royal Ascot. Located at the west-end of the Grandstand, this restaurant will be the first restaurant available for Grandstand Admission racegoers with menus presented by a 2* Michelin chef.
This restaurant has superb trackside viewing ideal for cheering the Royal Party as the state landaus comes down the Track. This is also the perfect location to view the horses as they thunder past the stand towards the Winning Post.
This exciting new facility offers you the opportunity to book a private table for groups of between 2 and 12 guests. 5th Floor Restaurant
Private table for between 2 and 12 guests
2* Michelin chef
Bollinger Champagne reception
Five course luncheon
Selection of fine wines pairing by an expert sommelier to match all dishes
Selection of liqueurs
Deluxe Ascot afternoon tea including strawberries and cream
Complimentary bar throughout the day including cocktails and Champagne
One car park label per couple
Racing paper (from £800 pp plus vat)
More packages and Ascot venues available in the Royal and Non- Royal Enclosure.
Prices from £250 pp plus vat
Ascot Authority Box Dining Package The exquisite Ascot Authority dining room provides an exclusive facility for all occasions. This beautiful contemporary venue is one of the most prestigious areas of the racecourse. This room boasts its own beautiful terrace allowing spectacular views of the racecourse below. Situated adjacent to the Royal Box Dining room, the Ascot Authority lies at the heart of the magnificent new grandstand and can be readily used in combination with the other facilities on Level 2. A glass of Champagne or Pimms on arrival Four Course Dinner Cellar Masters selected wines Port or Brandy with Coffee Complimentary bar including: Wines, Vodka, Gin, Bacardi, Whisky, Heineken Lager, Fullers London Pride, Soft Drinks and Mixers.
Your Ascot Day Delegate package includes: Room hire Unlimited and convenient car parking Unlimited servings of tea, coffee and herbal infusions Bottles water in the meeting room Lunch (from a selection of menus) Selection of delegate sweets Flipchart, notepads and pens Support from dedicated conference and operations team
Summer Parties at Ascot Racecourse Set in 179 acres with event space to accommodate 50 to 2,400 guests what better place to host your summer party than in the beautiful surrounds of Ascot Racecourse? Set adjacent to the track with the Old Paddock Lawns behind, our brand new triple decker marquee is available for private hire throughout June and July. Accommodating up to 2,400 guests this is the ideal venue for those large summer balls. Alternatively, the Ascot Pavilion can accommodate up to 1,100 guests and the Old Paddock Restaurant up to 200 guests with each venue offering direct access to the lawns for your guests to relax and socialise on those warm balmy nights! Three new packages have been designed to complement your event. Each package includes a welcome drink followed by a mouth watering buffet or BBQ's. The resident Ascot DJ will also be there playing music from a mix of popular artists for your guests to dance the night away. The packages are as follows: Summer Stakes Package Room and Ground Hire Cash Bar Pimms Reception Sumptuous Cold Fork Buffet Selection DJ and Dance Floor £54 per person plus vat Tercentenary Package Room and Ground Hire Cash Bar Pimms or Sparkling Wine Reception Sumptuous Cold Fork Buffet Selection Half a bottle of House Wine per person DJ and Dance Floor £64 per person plus vat Winning Post Package Room and Ground Hire Cash Bar Pimms or Sparking Wine reception BBQ Menu, Including Salads and Desserts Half Bottle of House Wine per person DJ and Dance Floor £68 per person plus vat
Dedicated wedding planner Room hire for wedding breakfast and evening reception. Two glasses of bucks fizz for the drinks reception Three course set menu with coffee and chocolates or buffet option Half a bottle of wine with the wedding breakfast A glass of sparkling wine to toast the bride and groom Coloured table linen and napkins PA system and microphone Onsite parking Menu cards Menu tasting for four people Children 0 – 4 years = free 5 – 12 years = 25% of package price 13 – 15 years = 50% of package price
Please note that advertised packages are guideline prices and subject to availability and number of guests attending.
The Pavilion has a delightful private balcony leading down to the Plaza lawns and with the Exhibition Hall it is the perfect setting for a variety of events. The Pavilion complex is equipped with the latest state-of-the-art technology and provides clients with: Internet wireless access available throughout the building Natural day light 3 phase power available Views over the Plaza Lawns and the south side of the Grandstand
As a purpose built facility the Ascot Exhibition Hall is an extremely versatile area for both trade and consumer events. Situated on the ground floor of the Pavilion building, this superb exhibition space is equipped with floor to ceiling acoustic screens that can be used to stage presentations of all sizes. The area is easily accessible and well lit throughout. The Exhibition Hall can readily be combined with the Pavilion above, providing the ideal venue for a mix of exhibition and seminar.
Pavilion 2 is the largest of all of the Pavilions and can hold up to 760 theatre style. With a delightful private balcony leading down to the Plaza lawns and Exhibition Hall it is the perfect setting for a variety of events. The Pavilion complex is equipped with the latest state-of-the-art technology and provides clients with: Internet wireless access available throughout the building Access to both the Plaza Lawns and Ascot High Street Natural day light 3 phase power available Views over the Plaza Lawns and the south side of the Grandstand
Adjacent to the Horse Walk and overlooking the paddock lawns and Parade Ring, the Brown Jack bar is a spacious open plan area. This flexible facility can be used with the Horse Walk to provide a much larger exhibition/event space or combined banqueting for 600 guests. Opposite both facilities lies the premier viewing area, a perfect area for a welcome reception.
Pavilion 1 can hold up to 330 theatre style or 300 for dinner and is an ideal venue stand alone or in conjunction with Pavilion 2 and Pavilion 3. The Pavilion complex is equipped with the latest state-of-the-art technology and provides clients with: Internet wireless access available throughout the building Access to both the Plaza Lawns and Ascot High Street Natural day light 3 phase power available Views over the Plaza Lawns and the south side of the Grandstand
Overlooking the magnificent 8,000 capacity amphitheatre parade this majestic restaurant is the jewel in the crown of the new Grandstand and the finest restaurant at any racecourse in the world. During Ascots superb racing calendar, this stunning restaurant, with its own private balcony, bears witness to the colour and splendour of the bustling parade ring below. Throughout the year the parade ring plays centre stage to the greatest race horses and jockeys in the world. During Ascots world famous Royal meeting in June, the arrival of the Royal procession into this beautiful green amphitheatre marks the beginning of each days proceedings. This coveted space is available all year round to host prestigious events of any kind. With floor to ceiling windows, its own private terrace and state-of-the-art technology it is the perfect venue for corporate meetings, intimate fine dining, exclusive product launches or networking receptions.
Overlooking the beautiful saddling boxes and pre-parade ring, the Old Paddock Restaurant and Lawns are without doubt one of the most delightful areas of the racecourse. The historic old lawns, with the magnificent new grandstand providing a spectacular backdrop, offer a unique setting for any event large summer parties, fairground attractions, team building activities and concerts.
The most intimate of the three Pavilion rooms, Pavilion 3 can comfortably cater for a reception of 320 or a meeting for 250. It has its own exclusive private entrance off Ascot high street, a large reception/welcome area and easy internal access to the Exhibition Hall. The Pavilion complex is equipped with the latest state-of-the-art technology and provides clients with: Internet wireless access available throughout the building Access to both the Plaza Lawns and Ascot High Street Natural day light 3 phase power available Views over the Plaza Lawns and the south side of the Grandstand
Located on Level 4 of the new Grandstand the Horse Walk restaurant sits directly below the stunning parasol roof. The spacious Horse Walk restaurant provides a perfect area for a variety of events. Given its open plan layout it is particularly suitable as an exhibition space, facilitating swift movement of large numbers of people. It is also often used as a relaxed lunch or tea/coffee area in combination with the Parade Ring restaurant or Windsor Forest below.
High atop the magnificent Grandstand, under the spectacular state-of-the-art parasol roof, the elegant Panoramic restaurant offers unparalleled views of the racecourse and the beautiful Berkshire countryside beyond. An open space, flooded with natural daylight, there is no better place to witness the spectacle of a days racing action at Ascot. On non-race days this outstanding restaurant becomes a flexible space for the most complex corporate event. A dining room with a view, a product show case with a remarkable back-drop or simply the perfect place to relax for lunch, the Panoramic restaurant provides a unique venue to impress your most discerning clients and guests. The Panoramic restaurant, with its private outdoor roof terrace, is undoubtedly one of the most awe-inspiring conference and banqueting spaces in the country.
RARC North: The prestigious Royal Ascot Racing Club (RARC) facility on the north side of Level 2 within the new Grandstand, combines modern luxury with classic style. Comprising a feature bar area and exclusive terrace offering sweeping views of the racecourse and winning post. Tasteful décor, including original racing artwork and beautiful occasional seating, provide an atmospheric setting for a memorable reception. Perfectly situated within the Members enclosure at Ascot and in close proximity to the Royal Box, the Royal Ascot Racing Club North offers one of the most prestigious spaces in the entire Grandstand and is ideal for networking events or pre-dinner drinks in conjunction with RARC South opposite. RARC South: Supremely sophisticated and elegant, the Royal Ascot Racing Club provides a unique opportunity to entertain clients, colleagues or friends in contemporary and beautiful surroundings. Created by an award winning interior designer, the Club suite is available all year round and can be used to host a variety of events including receptions, small conferences and meetings, dinner dances or product launches. Overlooking the beautiful Paddock lawns and within easy access of all other rooms on level 2 of the Grandstand, this most exclusive facility is particularly impressive as a private dining room either alone or in conjunction with RARC North.
The exquisite Ascot Authority dining room provides an exclusive facility for all occasions. This beautiful contemporary venue is one of the most prestigious areas of the racecourse. Seating up to 60 guests for private dining, this room boasts its own beautiful terrace allowing spectacular views of the racecourse below. Situated adjacent to the Royal Box Dining room, the Ascot Authority lies at the heart of the magnificent new grandstand and can be readily used in combination with the other facilities on Level 2.
Evocatively named because of the stunning views it affords across Windsor Forest from the floor to ceiling windows, this facility is one of the most popular in the Grandstand. Sophisticated and intimate, the Windsor Forest exudes warmth and elegance. As a dining room this private facility offers clients their own bar area and private covered terrace overlooking the racecourse Situated on level 2 of the grandstand, the flexible space offered by the Windsor Forest also provides a first class venue for meetings with a capacity of 70 theatre style and 50 classroom style.
Hamilton: The traditional splendour of the Hamilton room provides an exquisite setting for an intimate dinner or classic boardroom meeting. Enjoying abundant natural daylight and adorned with historic Ascot memorabilia the Hamilton offers guests beautiful views of the Ascot lawns sweeping up to the new Parade Ring and Grandstand. Bengough: Sir Piers Bengough was the Queens representative at Ascot for 15 years, from 1982 to 1997. This beautiful historic room overlooks the carefully manicured plaza lawns leading to the Parade Ring and is a perfect location for a memorable fine dining experience or executive meeting. Churchill: Appointed as the Kings representative at Ascot in 1901, Viscount Churchill holds a particularly special place in the honours list of this most hallowed sporting venue. The Churchill room offers a quiet and tranquil setting for boardroom style meetings of up to 20 and fine dining for 30. Overlooking the stunning new Plaza lawns and boasting natural daylight, this room is the perfect facility for small intimate groups. Gordon Carter: Clerk of the course from 1910 until his death in 1941, Lieutenant Colonel Gordon Carters singular contribution to the racecourse is acknowledged to this very day. The running of the Gordon Carter Handicap at Ascots September Festival meeting and the Gordon Carter room within the Queen Anne suite ensure that the memory of this loyal Ascot subject lives on. Superbly designed to cater both for small meetings or intimate dinners and overlooking the beautiful Ascot plaza and imposing new Grandstand, this delightful room has been recently refurbished and has its own private balcony. Crocker Bulteel: A figure of great importance in the history of Ascot Racecourse, Sir John Crocker Bulteel, was the outstanding racing administrator of his day. It is due to the dedication of Sir John and the Duke of Norfolk that, today, Ascot stages more than one race meeting a year. Until 1936 only the Royal Meeting was featured here at Ascot. Blessed with natural daylight and beautifully refurbished to reflect the importance of its namesake, the Crocker Bulteel room is ideal for small lunch parties or as a meeting facility for up to 18 theatre style. King Edward: The famous English monarch, whose race, the prestigious King Edward VII Stakes, takes place annually on the Wednesday of Royal Ascot, also lends his name to this regal venue within the Queen Anne rooms. The largest room within the Queen Anne building and offering excellent natural daylight, the King Edward VII room comfortably caters for theatre style meetings for up to 46 delegates or receptions for 50.
The new Grandstand as Ascot has 265 private boxes, all with natural daylight and a balcony that overlooks the track. A private box is the perfect environment for an executive meeting for between 12 and 36 delegates in a boardroom layout. The boxes are located on each floor of the Grandstand and provide an exceptional range of syndicate facilities for larger events. Each box is fitted with its own 42inch flat screen television monitor, configured for data and DVD presentations.
The new Grandstand as Ascot has 265 private boxes, all with natural daylight and a balcony that overlooks the track. A private box is the perfect environment for an executive meeting for between 12 and 36 delegates in a boardroom layout. The boxes are located on each floor of the Grandstand and provide an exceptional range of syndicate facilities for larger events. Each box is fitted with its own 42inch flat screen television monitor, configured for data and DVD presentations